Executive Assistant to Head of Shared Service Centre

Job Title: Executive Assistant to Head of Shared Service Centre
Location: Gatwick
Category: Shared Service Centre
Type: Fixed term up to 10 months
Salary: Up to £30,000 depending on experience
Reference #: VN2050
Job Description PDF : View Description

Job Description

The Role

An exciting role has arisen working as a Executive Assistant for our Head of Shared Service Centre, covering a maternity leave.
This is a role that will require total confidence and discretion, alongside the ability to liaise with colleagues at all levels to maximum efficiency.

Key duties will be:
- To work alongside the SSC management team, using collaboration, influencing and communication skills on tasks such as the management of Manpower and budgeting
- Collaboration with business areas outside of the SSC such as HR, IT and Finance
- Email management for the Head of SSC, including filtering, prioritising and assessing the significance of e-mails and other documentation and delegate to other colleagues where appropriate
-Calendar management to ensure the time of the Head of SSC is maximised and preparation time is created in the diary
-To provide a reliable and efficient administration and secretarial support in respect of accurate maintenance and update of specified records including files and/or databases, production of minutes, organization of meetings and administration of specified processes
-Meeting document preparation, including the preparation of presentation materials – obtain contributions for, assemble and then edit management reports and papers
-Plan all required paperwork, travel arrangements and other administrative arrangements for the Shared Service Centre

Ideal Candidate
We are looking for a candidate with past experience working as an Executive Assistant in a busy environment. You will need to have excellent administration skills to work in this busy but rewarding department and have the ability to deal with changing requests. You will need to be highly proficient in MS Office, have fast and accurate typing and be extremely organised.
You should be comfortable working under pressure and be able to multi-task and manage conflicting priorities. You will be dealing with stakeholders across the business so using initiative and discretion is vital.

The ability to clearly communicate and work efficiently and effectively will be crucial in this role. In return we will give you exposure to a fantastic team and a key department within the CAA.

We shall look forward to receiving your application.

Interview Date: 16th August 2018

Working with us

The CAA is committed to smarter working arrangements and will consider all applications. We recruit by merit on the basis of fair and open competition. The CAA embraces diversity and promotes equality of opportunity.

We offer a range of fantastic benefits such as flexible working arrangements, 28 days annual leave, a competitive pension scheme and much more.

Closing Date: 10th August 2018

This position is now closed and no longer accepting applications.

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