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CAA Data Protection

The UK Civil Aviation Authority (CAA) recognises the importance of privacy protection, and acts in compliance with all applicable privacy laws. Please review this document carefully. It contains information regarding the terms of collection, use, disclosure and storage of personal information submitted through the CAA’s Applicant Tracking System (ATS) and your usage of the ATS.

Use of Candidate Information

The CAA's HR team collects and stores your personal details (ie name, contact details, qualifications, right to work, etc.) for the purposes of recruiting and hiring suitable candidates for employment by the CAA

1. CAA rely on your consent to process your personal information. By consenting to this notice, you are giving us permission to process your personal data specifically for the purpose identified.

2. Processing of your personal information is required for the performance of a contract with you/or in order for us to take steps at your request prior to entering into a contract with you.

3. The processing of your personal information is necessary for compliance with a legal obligation which CAA is subject.

4. The processing of your personal information is necessary for the performance of a task CAA carries out in the public interest or official authority vested in us in accordance with UK/EU law.

Information provided electronically by users of CAA's ATS will be utilised by CAA, and shared with its contracted agents (Penna and Government Recruitment Services), and representatives for the purpose of recruiting and hiring suitable candidates for employment by the CAA.

Types of Information

CAA's ATS maintains personal information that you voluntarily submit electronically on one or more secured servers. The CAA will delete all personal information associated with unsuccessful applications after two years following an unsuccessful application. If your application results in an offer, CAA retain your personal information for the duration of our relationship with you, following which condensed employee file details are kept for 7 years. Thereafter, personal details (including full name, years of service, date and reason for leaving) are kept for a period of 30 years to enable CAA to provide information for referencing requests.

Accuracy of Information

You are responsible for ensuring that all information submitted by you and contained within the ATS is accurate, complete, and up-to-date. Knowingly submitting inaccurate, false, or misleading information may make you ineligible for consideration for employment opportunities, and in some cases where CAA rely upon such information, may lead to termination of employment with CAA. CAA takes all reasonable steps to ensure that information collected within the ATS by its employees and representatives is correct, however, CAA will rely upon you to access the ATS periodically to update or verify your personal information and to confirm your willingness to receive communications from CAA.

Withdrawing from Participation

Participants in CAA's ATS should contact CAA via email directed to: FOI.requests@caa.co.uk. Indicating whether they wish to withdraw from a particular competition or alternatively, from all participation in the ATS. Further rights as a data subject can be found here. Contact details of the CAA's Data Protection Officer can be found here. You have a right to complain to the ICO about the CAA's processing of personal data.

Acceptance of the Data Protection Agreement

In order to submit an application, you must consent to the above Data Protection Agreement. You may withdraw your consent at any time. By checking this box you are indicating that you understand and agree to the Data Protection Agreement herein; and you consent to be contacted via electronic messages, telephone and post for the purposes of recruitment, hiring and human resources management.

*If you do not agree to the Data Protection Agreement, your application will not be processed and a candidate profile will not be created in CAA's Applicant Tracking System (ATS).

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It is an essential requirement that all candidates have the right to work in the UK. You must be able to provide legal evidence as part of your application, failure to do so will result in your application being rejected.

It is an essential requirement that all candidates are able to provide proof of their legal right to work in the UK in the form of a European Union passport or acceptable work visa

We are therefore unable to continue with your application at this stage but would like to thank you for the interest you have shown.

Equal Opportunities

Equality and diversity monitoring form

We are committed to a policy of equality of opportunity for employment and advancement. To help us implement and monitor this policy and to find out if it is working we ask for certain details about the people who apply to join us. It would help us if you would provide the information requested below bit it is entirely voluntary and whether you complete it or not will in no way prejudice your application.

What happens to the questionnaire and answers?

The answers you give will be treated confidentially. The Questionnaire will be separated from your application and the information you give will not be shared with those involved in the selection process unless you declare that you have a disability and require reasonable adjustments to be made to the recruitment process. Other than that, your answers will be used only for the purpose of finding out if our Equal Opportunities policy is working. No other record of your answers will be kept

Ethnic origin is not about nationality, place of birth or citizenship. It is about the group to which you perceive you belong. Please tick the appropriate box

Mixed/multiple ethnic groups
Asian/Asian British
Black / African / Caribbean / Black British
Other ethnic group

What is your nationality, please Specify

The information in this form is for monitoring purposes only. If you believe you need a ‘reasonable adjustment’, then please discuss this with your manager, or the manager running the selection process if you are a job applicant.

Thank you for registering

Remember to make a note of your login details as you may need them to manage your job applications in the future.

You can now proceed with your application.